Multiple units - one shared space

[cmd]

Our 3 units (B/G troops + pack) are fortunate to have a dedicated meeting space all our own. Not too long ago, this was the exclusive domain of the boy troop, so tracking who was using it when was a simple matter - just look at the troop calendar. Then they granted more access to the pack, and then added a girl troop. 

The girl troop was originally set up in the website as a patrol.  Then two patrols with a separate "group" to denote the entire troop.  While they had a joint committee, this sort of made sense.  

Now it's time for them to stand on their own.  They have their own separate committee and are holding far fewer events jointly with the boys' troop. It's time for the websites to make a break, too.

The calendar is the main issue we're having with that, but it would be nice to have a community-facing page that highlighted all three of our units. 

Are there any multi-unit troop management systems out there?

[5thGenTexan]

We have a GT, a BT, and a Pack all sharing the same space as well.

I am the CC for both Troops and I am also the guy that makes sure things get fixed at the place.  Its a challenge to coordinate 3 groups for sure.

Tonight at our committee meeting I am going to bring up a discussion on a Duty Roster for the building so we know who needs to clean and maintain what at any give time.

[curious_scouter]

 have only used it for one unit, but Troop Web Host seems to have features in it for multi unit management.  Worth a look.

[cmd]

4 hours ago, curious_scouter said:

 have only used it for one unit, but Troop Web Host seems to have features in it for multi unit management.  Worth a look.

Thanks.  The charter org is pushing us to just make a google calendar to reserve the space, but it's hard enough getting the correct time on things in ONE calendar.  I guarantee we'll have things in the troop calendar at different times from what the room reservation calendar says and that when things get canceled or rescheduled they'll end up staying on the reservation calendar much longer than necessary.  Our units rely on the eBlast feature of our website to communicate upcoming events, so using JUST Google calendars seems like it would be unpopular. 

If troop web host can help with that it would be amazing. 

[InquisitiveScouter]

2 hours ago, cmd said:

Thanks.  The charter org is pushing us to just make a google calendar to reserve the space, but it's hard enough getting the correct time on things in ONE calendar.  I guarantee we'll have things in the troop calendar at different times from what the room reservation calendar says and that when things get canceled or rescheduled they'll end up staying on the reservation calendar much longer than necessary.  Our units rely on the eBlast feature of our website to communicate upcoming events, so using JUST Google calendars seems like it would be unpopular. 

If troop web host can help with that it would be amazing. 

If each unit uses Scoutbook, you could subscribe to each units' calendar in one central Google calendar.  Therefore, no need to maintain or put items into the Google calendar.  Changes in Scoutbook automatically populate to the Google calendar (although this can be delayed a bit.)  You can look at the central Google calendar just to see conflicts.

 

[HashTagScouts]

19 hours ago, cmd said:

Thanks.  The charter org is pushing us to just make a google calendar to reserve the space, but it's hard enough getting the correct time on things in ONE calendar.  I guarantee we'll have things in the troop calendar at different times from what the room reservation calendar says and that when things get canceled or rescheduled they'll end up staying on the reservation calendar much longer than necessary.  Our units rely on the eBlast feature of our website to communicate upcoming events, so using JUST Google calendars seems like it would be unpopular. 

If troop web host can help with that it would be amazing. 

We tried to use our website for the source on notifications, in conjunction with the Crew and Pack, but it just never really was in synch. We didn't want to use FB, as youth are technically not supposed to have FB pages along with all the other host of issues FB can bring. We did start using Band, so it has a social media feel to it and allows us to have both the boy troop and girl troop in one community and send out notifications. You can set it up different ways so that notifications/events/sign-ups can go out to the whole community, or just to one troop, just youth, etc. https://band.us