rat1571 Posted July 25, 2006 Share Posted July 25, 2006 Im looking to start this in my troop. How do i go about it and keep track of it? i dont have any programs to help me i only have excel and access. i was going to use access like bank records. and excel to do all the math from all the fund raisers. any ideas?? Link to comment Share on other sites More sharing options...
ScoutNut Posted July 25, 2006 Share Posted July 25, 2006 I have not used Access enough to be that good with it. I would go with Excel spreadsheets for each boy feeding into a total page with data either input or imported from the fundraiser spreadsheets. Link to comment Share on other sites More sharing options...
rat1571 Posted July 25, 2006 Author Share Posted July 25, 2006 is there anyway you can show me what u mean? Link to comment Share on other sites More sharing options...
rat1571 Posted July 26, 2006 Author Share Posted July 26, 2006 Fot the account program... what policies would you enforce? how would you make this work the best??? Link to comment Share on other sites More sharing options...
frank10 Posted July 26, 2006 Share Posted July 26, 2006 Set the ground rules now...What happens when: A Scout transfers to an ohter troop (or Crew) A scout ages out A scout is dismised A scout leaves If the troop moves If the troop loses it's charter or dies If the troop "splits" I like to limit the amount in hte accounts to what is needed for the next goal (Camp, special trip or what ever) Another thing I have done that worked great was rather than cash we offered a hooded sweat shirt with the troop logo. The only way to ger one was to earn it, they were not for sale at any price. Link to comment Share on other sites More sharing options...
rat1571 Posted July 26, 2006 Author Share Posted July 26, 2006 what would you do about these issues. im sure i can figure out something about them. just looking for an opinion. anyone else feel free to give me your input. thank you very much. Link to comment Share on other sites More sharing options...
SemperParatus Posted July 27, 2006 Share Posted July 27, 2006 My suggestions... If you have more than 15 scouts...get a program designed to keep track of money (Quicken, Quickbooks, TroopLedger, etc). It will save you a lot of time and aggravation. If you have more than 40 scouts...stay away from scout accounts (except for very limited purposes, i.e. - summer camp, high adventure trip). It will save you a lot of time and aggravation. Link to comment Share on other sites More sharing options...
rat1571 Posted July 28, 2006 Author Share Posted July 28, 2006 I have created an Excel Program which i feel is a very easy way to keep track of accounts. it can hold up to 100 scouts with almost no effort. Each scout has his own account page and that reverts all its information to a main page that shows everything. I may post it on our troop website when i work all the kinks out of it.. Link to comment Share on other sites More sharing options...
click23 Posted July 28, 2006 Share Posted July 28, 2006 I know some of you might not like this, the unit and all of its assets belong to the CO, so unless there is some agreement between the CO and the unit this the was that it is supposed to be: A Scout transfers to an ohter troop (or Crew)-$$$ to the troop A scout ages out-$$$ to the troop A scout is dismised-$$$ to the troop A scout leaves-$$$ to the troop If the troop moves-$$$ to the CO If the troop loses it's charter or dies-$$$ to the CO If the troop "splits"-$$$ to the troop from the scouts that "split" Link to comment Share on other sites More sharing options...
rat1571 Posted July 31, 2006 Author Share Posted July 31, 2006 thank you all very much. heres another question. how should money get split up among the boys? is there a percentage they can get? how should this work? im working on implementing all this in to the program i made for this. thank you all again. Link to comment Share on other sites More sharing options...
ScoutNut Posted August 1, 2006 Share Posted August 1, 2006 If you have never had Scout Accounts before, this is a very big step. Your Committee should be discussing the hows & whys. They should make the call on the percentage given to the boys. This is not something that you should be deciding on your own. Link to comment Share on other sites More sharing options...
rat1571 Posted August 1, 2006 Author Share Posted August 1, 2006 can you give me some ideas to bring to the commetee about this. i understand how this needs to work but i dont know what the right questions are. thanx Link to comment Share on other sites More sharing options...
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