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How do you choose which leaders/adults go to camp?


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#1 mashmaster

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Posted 12 October 2017 - 03:10 PM

We have more adults that want to go to camp than spots available.  How do you choose?

 

  • Camps with the troop regularly
  • Can pull the trailer
  • Has a specific task for the troop at camp
  • Specific medical need for camp (e.g. diabetic monitoring)

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#2 Chisos

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Posted 12 October 2017 - 03:22 PM

Is this for summer camp, or a regular campout?


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#3 mashmaster

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Posted 12 October 2017 - 03:26 PM

Is this for summer camp, or a regular campout?

Summer camp


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#4 Chisos

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Posted 12 October 2017 - 03:40 PM

Hmmm...good questions.   Unless it's a high adventure type of thing we wouldn't limit parents who want to go.  If your troop usually pays the camp fees for adults, maybe put a limit on that...make it only for parents who are active the rest of the year.  If you're worried about "helicopters," make them sign up for adult training (IOLS or something).

 

If it's really a space/numbers issue, take the registered leaders (SM/ASM's) that you need to get there and back, and then maybe base the rest of who's been active with the troop (driving to other campouts, etc.).

 

Remember starting next summer all adults attending will have to registered, with background check and YPT completed.


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#5 MattR

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Posted 12 October 2017 - 03:41 PM

Usually for us it's an issue for high adventure trips. So, we give first priority to those that help out the most during the year. Summer camp would be a bit different as it's a good way to get new parents involved, excited about the program.


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#6 mashmaster

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Posted 12 October 2017 - 03:57 PM

The problems are that we have limited space for transportation, and the boys don't need 1 adult per 2 boys.  Even the best intentioned parents are still a distraction for the boys, we are a necessary evil at camp IMHO.  

 

I like the addition of saying they have taken IOLS or Woodbadge.


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#7 Chisos

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Posted 12 October 2017 - 04:13 PM

Ah, I see where you're coming from.  We've had a bit of that issue too.  What I meant was that if you have "extra" adults around make them sign up for some sort of adult training at camp, so they'll be out of the way.  If you keep them busy for a few days, and they see the boys are ok on their own.

 

But that could also work, who ever's the best trained gets to go.

 

If it's a transportation issue, you can take the adults required to get t here.  Tell other that want to go, they are welcome, but they're responsible for their own camp fee and transportation.

 

It's a balance...that dad of the crossover that wants to go to camp with his son may be your next great Scouter.  So you don't want to discourage.  But, on the other hand, he may be a helicopter...


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#8 RememberSchiff

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Posted 12 October 2017 - 04:19 PM

Offline, decide how many and which adults you want, then individually ask each to volunteer.

 

My $0.02


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#9 thrifty

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Posted 12 October 2017 - 08:19 PM

In our troop only registered leaders go on campouts.  SM and several ASMs.  With the new rules, I would assume all adults staying for summer camp are registered leaders.  We've never had a problem with too many volunteers.  Seems like you've already identified the critical needs.

 

The summer camp we go to currently gives us two free leaders.  We get another free leader for FOS participation.  We budget for a fourth leader.  If more than that go, the cost gets split between them but this need is based on our current number of boys and drivers.  It is also expected that they will participate in some sort of training if needed/available.  Do the adults in your troop pay for their own attendance at summer camp?  If not, perhaps charging the adults something and having the troop pay less would change the minds of a few of the less motivated scouters.  Notify everyone that they are expected to take training if available. 

 

If any adults are new scouters or have never been to summer camp, it would seem like a good idea to have one or more of them go so that they can get their feet wet while accompanied by other experienced scouters.  That way some of the noobs can at least know what summer camp is like if they are needed in the future.  Some of our adults in the past really had no idea how summer camp worked.  The camp we go to has had some great training too.  If someone that's not critical has already been to summer camp three times, give someone new  a chance.  

 

Does your summer camp attempt to recruit attending adults for counselor positions?  If so, is there any advantage to a troop for an adult volunteering as a counselor while they are there?  Maybe it would be to the troop's benefit if some of the adults going will also be counselor's.  Our camp has done this in the past but I can't remember if there was any kind of incentive.

 

you guys are already talking about summer camp and it's only oct?  I wish our troop was that organized.  we'll be talking about summer camp in May. :(   


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#10 mashmaster

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Posted 12 October 2017 - 08:20 PM

Ah, I see where you're coming from.  We've had a bit of that issue too.  What I meant was that if you have "extra" adults around make them sign up for some sort of adult training at camp, so they'll be out of the way.  If you keep them busy for a few days, and they see the boys are ok on their own.

 

But that could also work, who ever's the best trained gets to go.

 

If it's a transportation issue, you can take the adults required to get t here.  Tell other that want to go, they are welcome, but they're responsible for their own camp fee and transportation.

 

It's a balance...that dad of the crossover that wants to go to camp with his son may be your next great Scouter.  So you don't want to discourage.  But, on the other hand, he may be a helicopter...

I was thinking that maybe extra adults volunteer to help the camp staff at stations, kitchen, or something helpful to the camp.  Right now we have almost a 2:1 ratio of scouts to adults wanting to go.  That seems like a lot to me.


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#11 mashmaster

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Posted 12 October 2017 - 08:25 PM

In our troop only registered leaders go on campouts.  SM and several ASMs.  With the new rules, I would assume all adults staying for summer camp are registered leaders.  We've never had a problem with too many volunteers.  Seems like you've already identified the critical needs.

 

The summer camp we go to currently gives us two free leaders.  We get another free leader for FOS participation.  We budget for a fourth leader.  If more than that go, the cost gets split between them but this need is based on our current number of boys and drivers.  It is also expected that they will participate in some sort of training if needed/available.  Do the adults in your troop pay for their own attendance at summer camp?  If not, perhaps charging the adults something and having the troop pay less would change the minds of a few of the less motivated scouters.  Notify everyone that they are expected to take training if available. 

 

If any adults are new scouters or have never been to summer camp, it would seem like a good idea to have one or more of them go so that they can get their feet wet while accompanied by other experienced scouters.  That way some of the noobs can at least know what summer camp is like if they are needed in the future.  Some of our adults in the past really had no idea how summer camp worked.  The camp we go to has had some great training too.  If someone that's not critical has already been to summer camp three times, give someone new  a chance.  

 

Does your summer camp attempt to recruit attending adults for counselor positions?  If so, is there any advantage to a troop for an adult volunteering as a counselor while they are there?  Maybe it would be to the troop's benefit if some of the adults going will also be counselor's.  Our camp has done this in the past but I can't remember if there was any kind of incentive.

 

you guys are already talking about summer camp and it's only oct?  I wish our troop was that organized.  we'll be talking about summer camp in May. :(   

Yep, we are registered for a camp that is a day and a half away from home.  We are lucky, we have a lot of registered leaders which is a great problem to have.  Parents pay their own way for summer camp.

 

waiting until May?  That seems so late to me.


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#12 Back Pack

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Posted 12 October 2017 - 08:32 PM

My troop sent scoutmasters only. There seemed to be 4-5 for the 45-50 of us who went. Parents weren’t allowed to go unless they were leaders, but scoutmasters had first pick.
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#13 Chisos

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Posted 12 October 2017 - 08:33 PM

I was thinking that maybe extra adults volunteer to help the camp staff at stations, kitchen, or something helpful to the camp.  Right now we have almost a 2:1 ratio of scouts to adults wanting to go.  That seems like a lot to me.

 

Yeah, we'll probably have about 2.5:1 ratio (20 to 8 or so, +/-).  I think it really depends on the adults you get.  If its ones that want to helicopter over their kids its a problem.  But, there's adults that just like to camp.  For them, just find something to do.  We usually set it up to so that an a couple of adults hang around the campsite for the day, but for the the others, set them up for training sessions, service projects, may be lead a hike or something, ask the camp staff where they can help out.  And, be sure that all adults attending summer camp are current on their "Nap on Safely" training.


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#14 qwazse

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Posted 13 October 2017 - 07:02 AM

Training: The better trained moves to the "top of the list." This varies with the activity. Aquatics would bump me up. Shooting sports, down.

Most folks self-select. So, this hasn't really been a problem.


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#15 Tampa Turtle

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Posted 13 October 2017 - 07:43 AM

We have had off and on policies. Mainly we have:

 

(1) Must have gone on at least two campouts.

(2) Need to get a 'brownshirt'.

(3) Understand it is not a vacation--they will need to find or be assigned a job.

(4) Have a role in herding the boys to camp (towing, driving, whatever)

(5) We may require a parent to attend camp for a 'problem' child on probation. 

(6) Reinforce the boy-led patrol method.

(7) Not complain about camp conditions (too much)

(8) Strongly encouraged to take training classes if offered.


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#16 fred johnson

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Posted 13 October 2017 - 10:03 AM

Right now we have almost a 2:1 ratio of scouts to adults wanting to go. 

 

That's way too much.  It subverts the whole premise of how scouts works.  Our best summer camps have been when our adult ratio is 1:10 or 1:15.  The camp requirement was 2 adults.  

 

Another way to solve this is to get a 2nd camp site at the camp significantly away from the scouts.  Say three minute walk or at least 600 feet away.  All adults camp there except top two lead adults.  


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#17 mashmaster

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Posted 13 October 2017 - 11:16 AM

That's way too much.  It subverts the whole premise of how scouts works.  Our best summer camps have been when our adult ratio is 1:10 or 1:15.  The camp requirement was 2 adults.  

 

Another way to solve this is to get a 2nd camp site at the camp significantly away from the scouts.  Say three minute walk or at least 600 feet away.  All adults camp there except top two lead adults.  

Agreed.  Last year it worked since we sent a majority of them to go get training or help staff sessions and there was 3 of us that didn't and handled logistics and problems during the day.  There were definite logistics that we had to handle that the boys couldn't handle so I am glad I was able to do that.


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#18 The Blancmange

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Posted 13 October 2017 - 11:43 AM

I wish I had this problem.  We struggle to make sure we have enough adults there throughout the week.  


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#19 scotteg83

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Posted 14 October 2017 - 01:48 PM

this years summer camp we have 6 leaders and 20 scouts, worked well, because we camped in state, only 40 mins away from home.  I myself had to duck out for a day to write the schedule for work, the Scoutmaster had to leave for a day, and another assistant left 3-4 times throughout the week.  Myself and 2 other leaders took SM/ASM Training the first 3 days, and it still left 2 leaders at all times available to the boys.

 

We had enough Boys for their free extra leaders, and split the cost for the extra 2 between the 6 of us. 

 

 

With the new requirements, it will limit only regisitered leaders with YPT to attend, which all of our 6 are.


Edited by scotteg83, 14 October 2017 - 01:50 PM.

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#20 SSScout

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Posted 15 October 2017 - 08:26 AM

I like Tampa Turtle's list. 

Note for the adults eager to "go to camp"....   It is BOY Scout Camp, not MAN Scout Camp.  Female adults?  Them too.

 

I am sure there is a volunteer program for the Scout Camp. TAt the NCAC camp Goshen , there are the Goshen GOATS.   Put the extra adults on to this, I know the camp can use extra hands for projects and supervision, IF they have had the necessary training and registration.   Adult registration? Dues paid?  YP? SMS? IOLS? Back Country First Aid?  Powder Horn?   Put those Adults to work on behalf of the Scouts !   It is NOT a vacation, yes? 


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