... Unfortunately in many rural districts, the Commissioners and District Committee are mostly just on paper and do very little. When someone is passionate about a problem, perhaps they can be recruited to actually help do something about it. Communication is the problem here with your advancement reports. Finding people willing to make sure all of the info is up to date and stay on the council about it would be a step in the right direction. An active district or council advancement person responsible for just that might be better able to get results.
Ultimately, units are responsible for their own data. Period. Scouting is a pyramid. 40 scouts per unit. 40 units per district. 5 to 20 districts per council. 200+ councils per BSA. Each higher level can identify failure points and push the lower level to do better. But ultimately if Johnny is missing a merit badge, it's Johnny and his unit leaders that own the issue.
If units don't want to use online advancement, then they can ask the council registrar to run a report and mail it to them. They can identify errors and send back requests to get the data fixed. If they don't have online access at home, drive to a McDonalds get online access. Or if they don't have a computer, drive to a library to use the library computer. Paper may still be supported, but it's hard to argue that units can't find a way to access the online tools.
Councils can't be held accountable to get it entered exactly right as I've seen the hand-written forms many units hand in. Hard to read. Mistakes. Name confusion between brothers and scouts that share similar names. As long as the unit walks out with the right merchandise, the unit thinks the adv report is good. My experience is that most hand-written advancement reports are moderate hard to vey hard to enter correctly. Council staff and volunteers can do their best, but it's the units that own their own data and need to make sure it's right.
KEY POINT - If units don't want to or can't use online advancement, then those units need to find their own process to regularly get their official records, audit them and then drive the corrections.
District and council adv committees can push for improvements in processes and identify failure points, but they will never take on "handling" the individual advancement records and definitely not chasing each point of data entry confusion. I've been on our district advancement committee for years and have sat in the council advancement committee. It's just not in the scope of the district and council adv committee roles.
http://www.scouting....r/pdf/34739.pdf Per official BSA training and documentation, the district advancement committee doesn't review individual submitted advancement forms. Nor do they see those forms. Those are kept at the council level. Some councils have staff or volunteers enter the data. Other councils as units to enter the data. The districts can push back on the council to improve and districts can identify failure modes and suggest fixes. Even the council advancement committee doesn't deal with individual paper. They deal with requests for exceptions to normal requirements and generally monitor the advancement program as a whole.