It's very easy to get caught up In who approved these expenditures of the funds and trying to prove it was approved or against the rules of the unit. But overall, the important thing is here it appears that the $ was spent on scouting, and that's a good thing in your favor.
To give you an idea of how hairy it can be, sometimes the decision is made as a quiet covering of a scout's camp costs without discussion of the full committee, due to the pride of admitting out loud to others that you can't afford camp for your own child.
Without further proof, I would assume that is what it was, and let it go completely.
While the $ likely should have been spread around a bit more to other youth in the program, sometimes the other youth's parents don't even ask, because they are too embarrassed or whatever, so the people who ask get the $.
My pack would always try to cover the cost of camp more for leaders--usually because In our council to go to camp, the leaders and parents ALSO can to pay full price. IN boy scouts 2 leaders are free, but for cubs no such break.
So the people who have to pay for their kid plus their fee as an adult leader who watches over everyone else's kid, the pack would try to cover all or part of the leader fee. Or if there were extenuating circumstances, like last summer the cubmaster or other leader paid all or part of kid's fees in the pack/den out of their own pocket, so this year when time to sign up, the pack decided to cover those fees to pay back to the committed leader.
Sometimes it's cause they were the scouts who sold more popcorn than anyone else, so part or all of the cost of their camp was covered by the pack out of popcorn profit.
Usually those variations were all discussed and approved in the pack committee meetings, but often didn't make it into any kind of minutes just due to the secretary missing the details, or not sure how to write it up. Unless your pack committee is a moved and seconded all in favor kind of formal meeting, those details tend to get lost in the write ups.
Verify the starting balance,
decide on policy going forward for spending,
Discuss variations of camperships when scouts can't afford camp.
and try to spend the $ judiciously in the future
and try to keep better records
When you know better, you do better.
Edited by 5yearscouter, 07 May 2017 - 06:55 PM.