Perhaps I should clarify, these are the prizes that are offered trough the popcorn company for hitting certain sales levels. For instance, a level 1 prize at $150 sales, a level 2 prize at $300 sales, a level 3 prize at $500 sales, etc. If a scout sells $450 in popcorn, he would qualify for a level 2 prize. The committee member wants to then take the $150 in sales above the $300 required for that scouts prize , and add it to a communal sales total. Then to use that communal sales total to get a prize (offered by the popcorn company) for the pack. The individual scout would still get the prize they would have--the CM just wants to use the "extra" instead of letting it go to "waste". Problem I see is how can you do this without either inventing a scout or giving one scout the credit but having them turn over the prize. Doesn't seem the most scout-like plan to me, but like I said, did not know if it was common practice.
As for the budget, we are aware that the pack is using atrocious fiscal controls. Our CC and treasurer are mother/daughter. The only report on the bank account is a monthly word document from the treasurer, that as DL we used to get a copy of, but now that the mother of the treasurer has become CC, we no longer get a copy of. We heard that they are going ahead with getting debit cards (against BSA policy) and last we heard the CC determined that the word document was sufficient reporting and that the bank statements would not be turned over to either the Cubmaster or Secretary for records. All of this is secondhand, however, as the last "leaders meeting" we tried to attend we were kicked out of. It is pretty much straight out of the "how to embezzle money" playbook. But COR and Council have supposedly been made aware of it, and don't seem to mind. Apparently we really trust this family. If I had to guess, we don't actually have a written budget.
7. If you are a pack committee chair, begin to develop a close working relationship with the Cubmaster. The two of you will be working as a team to make the pack program successful.
PACK COMMITTEE CHAIR RESPONSIBILITIES
Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
"So You’re a New Pack Committee Chair/Pack Committee Member"
With that being said. If I understand it correctly. Every one up the chain of command knows whats going on?
If so, I would be mho you have a couple of different choices.
1> Drop and run (Not always the best choice in my book)
2> Have a sit down with the Chartered Org again. And inquire have they actually seen a budget/treasury report? And if so when was the last time?
No documents are private in scouting AT ALL! they MUST be able to be presented AT REQUEST to the parties inquiring.
3> What bank is it at? Are you on the account? You don't mention the Secretary in this Coup? Are they on board or do they pose questions as well?
Finally, trust has NOTHING to do with it. The Records prevent ANY kind of doubt, hearsay, and the like. Something must be done, or many good people, starting with the scouts, will get drug down.