I'm almost through my first year as CM and I'm hoping for suggestions in the best way to plan for the non-camping overnights, such as museum or aquarium overnights.
We try to plan at least one a year, they tend to be the most popular with the scouts. But we always seem to fall short one way, or another. Most places require a deposit, or payment paid in full, in order to reserve spots. Our issue with this is that spots for these events tend to fill up fast. So we're left with either guessing the amount of tickets needed and not ordering enough, or too many, or risking announcing a date and event in order to have a sign-up and have the spots no longer being available when we have our head count and are ready to order. This past year we guessed, and ended up with a few extra, and expensive at $65 a pop, tickets.
Our scouts work hard fundraising and it breaks our hearts to have their hard-earned money wasted on unused tickets, but we would also hate to see scouts miss out because we don't have enough spots for them. I'm sure that there are some more well-seasoned leaders out there who have a better way of doing things, any advice would be appreciated!!