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#21 andysmom

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Posted 22 September 2016 - 06:34 AM

I used Packmaster when I did advancement for the pack and use Troopmaster now for the troop.

We use it for communication, advancement and award tracking.  I find it very easy to use and I am not computer savvy.

The desktop version is on my computer only and everyone else has access to the web version.  I am a bit worried about database safety when everyone has access to change it etc.  Right now I am the only one who can add or archive scouts but I suspect they will have different settings for various users.  troopmaster has served us well and I honestly am not in a rush to move to Scoutbook.

The mobile version is a bonus!


Edited by andysmom, 22 September 2016 - 06:34 AM.

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#22 JasonG172

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Posted 22 September 2016 - 03:26 PM

  
 

 ScoutBook lacks key tools for communication, calendar management, event management and financial mgmt.  It also lacks easy data entry.  

 

 

How so?  There is a Den Forum, Calling Features, texting Features and emailing features.  What else can be done to a calendar to make theirs better?  I see nothing more I need from their calendar.


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#23 fred johnson

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Posted 23 September 2016 - 09:26 AM

Communications 

- Scoutbook communication is internal focused as it requires using the scoutbook web pages to communicate.  People need to be able to communicate from their native tools.  Outlook.  Android phone texting and email.  As such, scoutbook needs automatically maintained distribution lists and unique addresses for the troops to communicate.  

- Need place to post announcements that are part of the troop home page.  

- Need ability to automatically group and send announcements, ideally weekly.  

 

Calendar mgmt

- Listing it as "Beta" might be a reason I have not looked at it much.

- We often update from computer web pages and the user interface from a web page looks overly cutsey and clumsy as it's laid out for a phone interface.  

- I mention the look and feel as it took away my confidence and did not investigate it as much as I needed to do.

- Need ability automatically email calendar.  

- Need ability to print out a nice formatted calendar to hand to prospective members to show them our plans.

 

Event mgmt

- Features - Lacking reports.  Need clean concise report that I can print and hand to trip leaders.

- Features - Lacking reports.  Can't emphasize this enough.  

  • Report useful for treasurer to archive with financial records.  
  • Report useful for trip leader to take with that has phone numbers and names.  
  • Even if the phone app workds well, trip coordinators will still want paper as the fall back.  I would never leave on a trip without the attendee roster.
  • Report useful to hand into camp or council as the roster of our attendees

- Features - Need ability to record COMMENTS PER PERSON.  Many people when signing up for event have comments related to when they arrive or special needs.  Our current system we also use to record check numbers of payment

- Features - Need ability to explain COST(scout cost, adult cost, guest cost, etc)

- Features - Need ability to record GUESTS that are attending.

- Features - Need ability to have an sign-up CLOSED date.

- Features - Need ability to LOCK attendee list to only be updated by assigned maintainer.

 

Easy data entry

- I tried to pull up and enter data Monday night at troop meeting.  It suffered from spinner of death.  Seems like every click requires the spinner to come up and a full refresh.

  • I had a parent waiting right next to me and all we wanted to do is see her training record.  She said she completed training and we were stuck just viewing.  I wanted to re-sync, but I could not get that far.  It would not ever bring up the summary page for training.  She left.  It cost me credibility when I said I could pull that right up and ScoutBook just sat and spun.  

- My experience Monday re-emphasized that I need paper copies ideally or downloaded copies of everything minimum.  

- Advancement often occurs as a group.  Everyone completed brown sea.  Everyone did ...  So low level requirements need to be able to be entered as a group.  I have not found the ability yet to set low level rank or MB requirements for a set of people.  We were able to do that in TroopTrack.  

 

 

 

ScoutBook looks really nice from my phone, but it's not as nice to use on a 24" computer screen.  


Edited by fred johnson, 23 September 2016 - 09:53 AM.

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#24 Zaphod

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Posted 23 September 2016 - 04:48 PM

The WORST thing about the scoutbook calendar is that it does not automatically add new families to event notifications (even scoutbook does that). That was almost a deal break for us. 


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#25 JasonG172

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Posted 03 October 2016 - 03:38 PM

The WORST thing about the scoutbook calendar is that it does not automatically add new families to event notifications (even scoutbook does that). That was almost a deal break for us. 

 

I found this out after our signups.  From an IT perspective I get it, but it is something that needs correcting.

 

Basically that event was created before the addition, you will have to take 2 minutes to fix it yourself.  It took me 2 minutes to add the new kids to the events. 


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#26 Gwaihir

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Posted 02 December 2016 - 01:10 PM

Our pack uses it, but what I find at least for the tigers, is the excitement they get when I sign off in their handbook.  It's a physical representation of their accomplishment they can see.  I hope the BSA doesn't go fully away from paper books.  So I'll sign off on their requirements in the book and then do double booking on the site.  If it keeps the boys excited and engaged, its worth the extra book keeping, imo.


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#27 blw2

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Posted 02 December 2016 - 02:36 PM

Our pack uses it, but what I find at least for the tigers, is the excitement they get when I sign off in their handbook.  It's a physical representation of their accomplishment they can see.  I hope the BSA doesn't go fully away from paper books.  So I'll sign off on their requirements in the book and then do double booking on the site.  If it keeps the boys excited and engaged, its worth the extra book keeping, imo.

that's interesting.  I didn't experience that at all.  I tried really hard different ways of bringing that excitement that you are writing about, in advancement to our den.  It seems the boys really just didn't care.  I tried encouraging the books and sign off, I tried wall charts, beads, instant recognition, etc..... Played around with some totem ideas too.  Even tried to encourage regular uniform wear so they would have more opportunity to wear the patches.  Nothing worked. They only got excited when fun things happened and could care less about progress, uniforms, patches, or any of it....

I was only the Assistant DL, so it may have been some subtle things the DL &/or  parents were doing that countered the efforts, I don't know.


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#28 fred johnson

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Posted 02 December 2016 - 03:45 PM

that's interesting.  I didn't experience that at all.  ....

 

There's a magical mix.  Sometimes it works.  Sometimes not.  Depends on mix of boys, parents, den leader and much else.

 

BUT ... Boys like seeing and touching.  Being able to open their book and see their advancement is important.   I also hope scouts never goes 100% away from paper tracking of advancements.   ... though I am becoming more fond of ScoutBook (shivering even as I say it)


Edited by fred johnson, 02 December 2016 - 03:46 PM.

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