There is no need to discuss or resolve "discrepancies" in a non-authoritative / duplicate tracking database. The book contains the authorized signers signature and is proof. BSA ScoutNet is the official database. Everything else is just duplicate. And we just don't want to record 100 individual small requirements for each scout. It serves no purpose. Period.
Scenario #1: Scout keeps rank, camp out and service info in his handbook. Your advancement chair enters ranks and MBs in to ScoutNet. Scout loses handbook. Is he OA eligible? How many nights camping does he have? How does the scout rebuild his camping record?
You Way: Scout sits down for a rather lengthy session to rebuild his entire book including rank, camping and service log.
My Way: Scout requests a copy of his TroopMaster report which has all of his camping, service projects, MBs, rank dates, OA status, special awards, etc.
Looks like it serves a purpose to me. You may not like it, but it is faster, easier and avoids less problems for the scout.
In our unit, the scout uses his book to track advancement. Troop leaders track ranks and MBs. We just don't see much use for tracking every moment of every camp out of every event. We have calendars. We have excel files of summer camp. If we have to find something, we can. But ya know what, it's the scouts job to manage his career. We don't need to create extra infrastructure to compensate for the scout's organization.
If you have Excel files you have a secondary system...just like TroopMaster. You just admit to having "extra infrastructure"....it is just Excel and not TroopMaster.
We also make the scout responsible for backing up and reporting his scout work. We have a back-up system in case ScoutNet goes down or the scout loses his handbook and does not have a back up. The information has to get in to ScoutNet anyway. Rather than "fat fingering" all that data directly in to ScoutNet we have it in our DB where we can punch a button, get a report and upload to ScoutNet.
I've done it your way before. This method we find faster, more efficient and give an added layer of protection in case data gets lost.
Edited by Bad Wolf, 04 June 2015 - 03:07 PM.