Posted 03 July 2013 - 04:06 PM
We have troop web host that we just started up.
But some parents don't like it due to privacy issues.
Basically if you use itas your main database of info about all the youth and adults, by default that would mean you'd put in full names, addresses, email addresses, seveal phone numbers, etc. right?
Well on all the reports, that any member can pull up, not just leaders, they get to see a lot of that personal info.
since we have over 50 youth, that means there are about 100 adult who have the basic level of access. some of the adults don't want all the youth and all the adults to see all their addresses and phone numbers. We uploaded automatically from troopmaster, so it entered employer and work numbers which also show on some of the reports.
Leaders can see even more data--date of birth and driver's license numbers and medical insurance numbers all as nice little reports and some people take issue with how easy it is to get that info. So right now all adults are just listed as regular parents, except a handful of people rather than giving access to those reports to the huge number of people our troop has listed as committee and leaders.
so to make themselves feel better about their safey--parents are going thru and deleting things in their profiles to protect their privacy, which is ok--except now we have to keep a separate database of home addresses(to update at recharter to get those boy's life subscriptions etc), and email addresses elsewhere for communication cause if you remove your email we can't send you the auto newsletters and stuff from within troop web host.
The default is that everyone in the system has an acct. some parents are a bit concerned that their youth can log in and add back in all the info the parents have deleted. or that since we have some youth who are only 10, some of the parents are a bit more concerned about the level of unattended communication that can occur between their young one and any of the adults. I mean realistically there are adult parents who now have accts on the system that I have never met and I'm membership chair. so I might not like that the adult I don't know could private message my 10 year old scout by sending a txt thru the system and I would never know about it. It could get oogly woogly.
With a small troop in a small town, it might not be as big of a potential issue, as everyone tends to know everyone else and where they live and where they work.
If we are going to use TWHost, We have to rewrite the troop's website policy to address some issues. We have to figure out if youth under age 13 will have accts or not. Right now we deleted all youth accounts that troop web host made automatically because we do have some incrediby young scouts who have not shown good use of common sense in other areas, so we are unsure about automatcially giving them access. We aren't positve what would apply from the Children's Online Privacy and Protection act (the main reason why Facebook doesn't allow youth under 14); there is a provision that no-profits don't have to follow COPPA, but that seems like a cop out.